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POPE & TALBOT, INC.
CODE OF BUSINESS CONDUCT AND ETHICS FOR
DIRECTORS, OFFICERS AND EMPLOYEES
I. INTRODUCTION
The purpose of this Corporate Code of Business Conduct and Ethics (this
"Code") of Pope & Talbot, Inc. (including its subsidiaries,
the "Company") is to set forth governing principles regarding
the Company's expectations as to the legal and ethical nature of conduct
of the Board of Directors of the Company (the "Board") and
Company's employees and agents while acting on the Company's behalf.
While this Code covers a wide range of business practices and procedures,
it does not cover every issue that may arise, and it does not cover
all the Company's principles, policies or rules.
The principles in this Code apply to all the Company's employees, regardless
of the state, region or country in which they operate. All of our employees
must conduct themselves accordingly and seek to avoid even the appearance
of improper behavior. This Code should also be provided to and followed
by the Company's agents and representatives, including consultants.
Unless the context otherwise requires, references in this Code to "employees"
apply equally to members of the Board and management, to employees,
and to agents and representatives of the Company.
If a law conflicts with this Code, you must comply with the law; however,
if a local custom or policy conflicts with this Code, you must comply
with this Code. If you have any questions about these conflicts, you
should ask your supervisor how to handle the situation. All supervisors
are encouraged to contact the Director of Human Resources, or, with
the involvement of the Director of Human Resources or another member
of management, the Company's legal counsel, with any questions that
may arise.
Each employee is responsible for knowing and understanding the principles
contained in this Code and any rules or policies developed pursuant
to this Code. Furthermore, it is the personal responsibility of each
employee of the Company to adhere to the standards and restrictions,
whether imposed by law or this Code, applicable to the employee's assigned
duties and responsibilities and to conduct himself or herself accordingly.
Those who violate the standards in this Code will be subject to disciplinary
action, which may include termination of employment and which may involve
the Company's publicly disclosing Code violations and the disciplinary
actions taken in connection with those violations. If you are in a situation
which you believe may violate or lead to a violation of this Code, follow
the guidelines described in Section III.B.
II. PRINCIPLES
The principles contained in this Code are intended to focus the Board
and management on areas of ethical risk and provide guidance to personnel
to help them recognize and deal with ethical issues.
A. Conflicts of Interest
The Company is always concerned with the outside business interests
of its employees that might possibly conflict with the interests of
the Company. To maintain the highest degree of integrity in conduct
of the Company's business and to maintain an employee's independent
judgment, each employee must avoid any activity or personal interest
that creates or appears to create a conflict of interest between the
employee's interest and the interests of the Company. Generally, a
"conflict of interest" exists when a person's private interest
interferes in any way with the interests of the Company. A conflict
situation can arise when an employee, officer or director takes actions
or has interests that may make it difficult to perform his or her
Company work objectively and effectively. Conflicts of interest may
also arise when an employee, officer or director (or members of his
or her family) receives improper personal benefits as a result of
his or her position in the Company. Even if permitted under applicable
law, loans to, or guarantees of obligations of, employees and their
family members may create conflicts of interest.
It is almost always a conflict of interest for an employee to work
simultaneously for, or for an employee to have any material economic
interest in, a competitor, customer or supplier. Board members may
not work for a competitor of the Company. The best policy is to avoid
any direct or indirect business connection with our customers, suppliers
or competitors, except on behalf of the Company.
Conflicts of interest are prohibited as a matter of Company policy,
except under guidelines approved by the Board. Conflicts of interest
may not always be clear-cut, so if you have a question, you should
consult with your supervisor or a higher level of management. Any
employee, officer or director who becomes aware of a conflict or potential
conflict should bring it to the attention of a supervisor, manager
or other appropriate personnel and follow the procedures described
in Section III.B. of this Code.
B. Corporate Opportunities
The taking of a corporate opportunity by an employee, officer or
director is a conflict of interest. Employees, officers and directors
are prohibited from taking for themselves personally opportunities
that are discovered through the use of corporate property, information
or position without the consent of the Board. No employee may use
corporate property, information, or position for improper personal
gain, and no employee may compete with the Company directly or indirectly.
Employees, officers and directors owe a duty to the Company to advance
the Company's legitimate interests when the opportunity to do so arises.
C. Confidentiality
Employees must maintain the confidentiality of confidential information
entrusted to them by the Company or its customers, except when disclosure
is authorized by the Company's legal counsel, or required by applicable
laws or regulations. Confidential information includes all non-public
information that might be of use to competitors or that might be harmful
to the Company or its customers if disclosed. It also includes information
that suppliers and customers have entrusted to the Company. The obligation
to preserve confidential information continues even after employment
ends. Employees must return all Company documents and other materials
containing confidential information upon their separation from the
Company and must not disclose this information to a new employer.
Many employees who regularly receive confidential information in the
course of their duties of employment are already subject to separate
agreements regarding confidentiality. This section of this Code in
no way amends or changes specific duties and obligations of any employee
under such agreements.
D. Competition and Fair Dealing
1. Customers, Suppliers and Competitors
Employees who make or are involved in making business decisions for
the Company must do so using consistent and unbiased standards. We
seek to outperform our competition fairly and honestly by gaining
competitive advantages through superior performance, never through
unethical or illegal business practices. Stealing proprietary information,
possessing trade secret information that was obtained without the
owner's consent, or inducing such disclosures by past or present employees
of other companies is prohibited. Employees interacting with any person
who has business dealings with the Company, including suppliers, customers,
competitors, contractors and consultants, must conduct such activities
in the best interests of the Company. No employee should take unfair
advantage of anyone through manipulation, concealment, abuse of privileged
information, misrepresentation of material facts, or any other intentional
unfair-dealing practice.
The purpose of business entertainment and gifts in a commercial setting
is to create goodwill and sound working relationships - not to gain
unfair advantage with customers and suppliers. Any gift offered to
an employee that could create or appear to create an obligation to
the donor or influence the business relationship with the donor may
not be accepted. Employees, however, may accept an occasional meal
or outing with suppliers or customers if there is a valid business
purpose involved.
No gift or entertainment, meals, or anything of value should ever
be offered or given by any employee (or family member of the employee)
to a person who has business dealings with the Company, unless it
has been approved by the employees manager. If authorized, the item
must be consistent with customary business practices and in compliance
with all laws and regulations. Please discuss with your supervisor
any gifts or proposed gifts which you are not certain are appropriate.
2. Government
The various branches and levels of government have laws that restrict
the giving of gifts, including meals, entertainment, transportation,
and lodging to government officials and employees. Employees must
obtain pre-approval from the Company's Chief Financial Officer or
Controller before providing any gift, meal, or anything of value to
a government official or government employee. Violation of this principle
would not only violate Company principles but could also be a criminal
offense. Further, applicable law prohibits giving anything of value,
directly or indirectly, to officials of foreign governments or foreign
political candidates in order to obtain or retain business. It is
strictly prohibited to make illegal payments to government officials
of any country.
E. Protection and Proper Use of Company Assets
All employees have an obligation to safeguard the Company's assets,
including equipment, records, customer and supplier information, the
physical premises, and proprietary and confidential information belonging
to the Company (which includes all intellectual property owned by
or licensed to the Company and personal information such as employee
salaries, reviews, etc.). Unauthorized use or distribution of this
information would violate Company policy. It could also be illegal
and result in civil or even criminal penalties.
All employees should endeavor to protect the Company's assets and
ensure their efficient use. Theft, carelessness, and waste have a
direct impact on the Company's profitability. Any suspected incident
of fraud or theft must be immediately reported for investigation.
F. Compliance with Laws, Rules and Regulations
1. General Provision
The Company's goal is not just to comply with the spirit and letter
of the laws, rules and regulations that apply to our business, but
also to endeavor to abide by the highest principles of ethical standards
and honor. This means obeying the law, both in letter and in spirit.
All employees must respect and obey the laws of the cities, states,
provinces and countries in which the Company operates. Although not
all employees are expected to know the details of these laws, it is
important to know enough to determine when to seek advice from supervisors,
managers or other appropriate personnel. The Company has a number
of resources and people in place to answer questions and provide guidance
for employees through difficult decisions.
2. Insider Trading
U.S. federal securities laws restrict a person's ability to buy or
sell securities of public companies while knowing material nonpublic
information about the company. Information is "material"
if a reasonable investor would consider it important in a decision
to buy, hold or sell Company stock. In other words, material information
is any information that could reasonably affect the price of Company
stock. Employees of the Company who have access to confidential information
are not permitted to use or share that information for stock trading
purposes or for any other purpose except the conduct of our business.
All non-public information about the Company should be considered
confidential information. Use of non-public information for personal
financial benefit or to "tip" others who might make an investment
decision on the basis of this information is not only unethical and
a violation of Company principles but also illegal.
G. Standards of Workplace Conduct
1. Discrimination and Harassment
The Company will, in all its operations and employment practices,
comply with applicable laws, rules and regulations governing equal
employment opportunities to assure that there is not illegal discrimination
against any employee. All members of management and employees shall
actively support this principle.
All employees, without regard to gender, shall be allowed to enjoy
a work environment free from sexual and other kinds of harassment.
Sexual harassment includes any conduct that creates an intimidating,
hostile or offensive working environment. All reports of alleged harassment
will be promptly and thoroughly investigated. All information will
be held in strict confidence and will be disclosed only on a need-to-know
basis. The Company will not permit retaliation against any employee
because that employee has participated in the filing or investigation
of a complaint of harassment.
2. Health and Safety
The safety and security of employees is of primary importance to the
Company. Accordingly, each employee has responsibility for maintaining
a safe and healthy workplace for all employees by (i) following all
safety and health rules, regulations and practices as well as Company
safety principles, procedures, rules and guidelines and (ii) reporting
accidents, injuries and unsafe equipment, practices or conditions.
Employees may not carry weapons or explosives on Company time or on
the Company's premises. The Company will not tolerate violence or
threatening behavior.
The Company intends to maintain a drug-free workplace. Employees should
report to work in condition to perform their duties, free from the
influence of alcohol or illegal drugs. The use of alcohol or illegal
drugs in the workplace will not be tolerated. Furthermore, employees
may not possess, manufacture, or distribute illegal drugs on the Company's
premises or during Company time.
3. Nepotism
While the Company recognizes the value in hiring and employing individuals
who are related to other employees of the Company, it is against Company
policy for one family member to serve in a supervisory capacity to
another family member if either of them serves as an executive officer,
principal financial or accounting officers or controller of the Company
(persons serving in such roles referred to as "executive employees").
With respect to employees who are not executive employees and are
not family members of executive employees, Company policy strongly
discourages one family member serving in a supervisory capacity to
another family member. In any case, the Company retains the right
to change an employee's duties or to transfer an employee to a different
department in order to avoid conflicts of interest or the appearance
of preferences or impropriety. Where this is not possible with respect
to an employee who is not an executive employee or a family member
of an executive employee, issues relating to discipline, discharge,
leave of absence, accident/incident investigation, expense report
approvals, purchasing approvals and security measures must be advanced
for approval to the next level of supervision. For purposes of this
policy, the term "family member" generally includes a person's
spouse, parents, children, siblings, mothers- and fathers-in-law,
sons- and daughters-in-law, brothers- and sisters-in-law and anyone
who shares that person's home.
H. Environmental Matters
The Company recognizes its responsibility to protect and improve
the environment in which it operates and in which its employees work
and live. The Company further believes that responsible stewardship
of the environment complements sound business activities and practices
and will strive to meet or exceed the requirements of environmental
laws and regulations. Internal audits, risk management and energy
conservation play an important role in the Company's environmental
policies.
III. PROCEDURAL MATTERS
The procedures outlined in this section of this Code serve as mechanisms
to report unethical conduct and thereby help to foster a culture of
honesty, ethical behavior and accountability through effective operation
of this Code.
A. Waivers of this Code; Publication of Certain Waivers
This Code has been adopted by the Board, and it applies to all
employees, officers and directors of the Company. Any waiver of
the principles contained in this Code in favor of members of the
Board or in favor of executive officers, principal financial or
accounting officers, or the controller (or persons performing similar
functions) may be made only by the Board. Any such waiver will be
publicly disclosed in compliance with rules of the New York Stock
Exchange and applicable law, rule and regulation. Such a disclosure
will provide shareholders the opportunity to evaluate the Board's
performance in granting waivers and will assure that, when warranted,
a waiver is accompanied by appropriate controls designed to protect
the Company.
B. Reporting any Illegal or Unethical Behavior
This Code cannot be effective without the cooperation and diligence
of the Company's employees. The Board has established the following
reporting system to allow violations of this Code to be reported
and acted upon by the officers or other employees authorized to
deal objectively with the reported matters.
Employees should promptly contact the Director of Human Resources
or the Chairman of the Audit Committee with any issues or questions.
The Director of Human Resources and the Chairman of the Audit Committee
have the authority to discuss issues with the officers of the Company
and with certain members of the Company's Board, in each case with
consultation with the Company's legal counsel, as appropriate. Each
supervisor or other employee to whom a report or inquiry is made
is expected to summarize that inquiry and promptly forward it to
the appropriate human resource manager or director.
Consistent with that reporting system, employees are expected to
talk to supervisors, managers or other appropriate personnel about
observed illegal or unethical behavior, including without limitation
about transactions or relationships that reasonably could give rise
to prohibited conflicts of interest, as soon as such behavior comes
to their attention. All employees are expected to fully cooperate
in internal investigations of misconduct or violations of this Code,
and the Company will, to the extent practicable and legally possible,
use its best efforts to maintain the confidentiality of employees
who report illegal or unethical behavior. No employee reporting
a suspected violation of this Code by others will be subject to
retaliation because of a good faith report.
C. Compliance Procedures
We must all work to ensure prompt and consistent action against violations
of this Code. This Code cannot anticipate or outline every situation
that will arise or provide answers to all questions. Ultimate responsibility
to ensure that the Company complies with the laws and ethical standards
affecting its business rests on each employee. If faced with a situation
that might be a violation or may result in a violation of this Code,
keep in mind the following procedures:
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Ask yourself: What specifically am I or other employees being
asked to do? Does it seem unethical or improper? This will enable
you to focus on the specific question you are faced with, and
the alternatives you have. Use your judgment and common sense:
if something seems unethical or improper, it probably is.
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Make sure you have all the facts. In order to reach the right
solutions, we must be as fully informed as possible.
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Discuss the problem with your supervisor. This is the basic guidance
for all situations. In many cases, your supervisor will be more
knowledgeable about the question and will appreciate being brought
into the decision-making process. Remember that it is your supervisor's
responsibility to help solve problems.
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Seek help from Company resources. In the rare case where it may
not be appropriate to discuss an issue with your supervisor, or
where you do not feel comfortable approaching your supervisor
with your question, discuss it locally with your office manager
or your Human Resources manager. You may also address any ethical
or compliance-based issue relating to this Code with the Director
of Human Resources or another member of management.
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Always ask first, act later. If you are unsure of what to do
in any situation, seek guidance before you act.
D. Implementation of this Code
1. Administrative Matters
The Board will take reasonable steps to monitor and audit compliance
with this Code, including establishment of monitoring and auditing
systems reasonably designed to detect violations of this Code, and
to ensure that the Company makes full, fair, accurate, timely and
understandable disclosures in the Company's public filings, reports
and communications. The Board will be responsible for the administration
and enforcement of this Code, but has delegated to its Audit Committee
the authority to monitor compliance with this Code and to its Corporate
Governance Committee the authority to review and make recommendations
to amending this Code and to monitor reporting procedures.
2. Oversight; Amendments; Intranet and Website Availability
The Corporate Governance Committee of the Board will periodically
review this Code and recommend to the Board that it approve amendments
to this Code so as to ensure (i) continued compliance with applicable
laws, rules and regulations, in particular to the rules of the New
York Stock Exchange, and (ii) that any weaknesses revealed through
monitoring, auditing and reporting systems are eliminated or corrected.
No amendments or changes to this Code may be made by anyone other
than the Board. Amendments to this Code shall be publicly disclosed
in compliance with rules of the New York Stock Exchange and applicable
law, rule and regulation.
A copy of the most current version of this Code will be posted at
all times on the Company's website and intranet.
3. Certain Employees' Acknowledgement of Code
On a periodic basis, members of the Board, officers and certain
employees of the Company (as determined by the executive officers
of the Company in their discretion) will be asked to certify that
they have received and read a copy of this Code and that they agree
to abide by the terms of this Code.
E. Other Rules Incorporated into this Code
The Board, its committees and certain officers of the Company have
the authority to develop rules consistent with the principles set
forth in this Code. These other rules are available to all employees
on the Company's intranet and by written request to the Director of
Human Resources and are incorporated into this Code by this reference.
Amended and Restated by the Board: October 2, 2003
______________________________________________________________________________
The undersigned has received a copy of this Code, has read this Code
and agrees to abide by the terms of this Code.
Date: _____________________ By: ________________________
Name:
Title:
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